MS POWERPOINT BASIC

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Cut, Copy, and Paste

The heart of word processing—what first made it superior to the typewriter 25 years ago—is the ease with which you can cut, copy, and paste text. Using Word, you can move text around at will, until you're satisfied with its content and organization.

To cut, copy, or paste text (or any other document element, such as a graphic), first select it. Then, right-click and choose Cut, Copy, or Paste from the shortcut menu. Or, if you prefer, use any of the mouse, menu, or keyboard shortcuts shown in Table

Methods for Cutting and Pasting in Word

Action	Via Menu	Via Keyboard
Cut	Edit, Cut	Ctrl+X
Copy	Edit, Copy	Ctrl+C
Paste	Edit, Paste	Ctrl+V

You can cut, copy, or paste within the same Word document, among open Word documents, or among multiple Windows programs. For example, you can copy worksheet data from an Excel report and paste it into an executive summary created in Word.

Keyboard Shortcuts for Selecting Text

Extend Selection	Keyboard Shortcut
Entire document	Ctrl+A
To beginning of document	Ctrl+Shift+Home
To end of document	Ctrl+Shift+End
To top of window	Ctrl+Shift+Page Up
To bottom of window	Ctrl+Shift+Page Down
Down one page	Shift+Page Down
Up one page	Shift+Page Up
Down one paragraph	Ctrl+Shift+down arrow
Up one paragraph	Ctrl+Shift+up arrow
Current sentence	F8, F8, F8
Up one line	Shift+up arrow
Down one line	Shift+down arrow
To beginning of line	Shift+Home
To end of line	Shift+End
Left one word	Ctrl+Shift+left arrow
Right one word	Ctrl+Shift+right arrow
Current word	F8, F8
Left one character	Shift+left arrow
Right one character	Shift+right arrow

Using the Mouse to Quickly Select Text in the Document

Text Selection	Mouse Action
Selects the word	Double-click a word
Selects text block	Click and drag
	or
	Click at beginning of text, and then hold down the Shift key and click at the end of text block
Selects line	Click in selection bar next to line
Selects multiple lines	Click in selection bar and drag down through multiple lines
Selects the sentence	Hold Ctrl and click a sentence
Selects paragraph	Double-click in selection bar next to paragraph
	or
	Triple-click in the paragraph
Selects entire document	Hold down Ctrl and click in selection bar

Opening a Word Document

Opening an existing document is a straightforward process. You will find that the Open dialog box shares many of the attributes that you saw in the Save As dialog box.

To open an existing Word file, follow these steps:

1. 
   
   Select the File menu, and then Open (or click the Open button on the Standard toolbar). The Open dialog box appears.
2. 
   
   By default, Word begins showing the files and folders in your My Documents folder. If the document you need is located elsewhere on your computer, click the Look In drop-down arrow to select the drive on which the file is located, and navigate to the folder containing the document you need.
3. 
   
   To open the file, click the file, and then click the Open button (you can also double-click the file). The file appears in a Word document window.

If you are working with text files or documents that have been saved in a format other than the Word document format (.doc), you must select the file type in the Files of Type drop-down box to see them.