Cut, Copy, and Paste

The heart of word processing—what first made it superior to the typewriter 25 years ago—is the ease with which you can cut, copy, and paste text. Using Word, you can move text around at will, until you're satisfied with its content and organization.

To cut, copy, or paste text (or any other document element, such as a graphic), first select it. Then, right-click and choose Cut, Copy, or Paste from the shortcut menu. Or, if you prefer, use any of the mouse, menu, or keyboard shortcuts shown in Table

Methods for Cutting and Pasting in Word

Action	Via Menu	Via Keyboard
Cut	Edit, Cut	Ctrl+X
Copy	Edit, Copy	Ctrl+C
Paste	Edit, Paste	Ctrl+V

You can cut, copy, or paste within the same Word document, among open Word documents, or among multiple Windows programs. For example, you can copy worksheet data from an Excel report and paste it into an executive summary created in Word.

Keyboard Shortcuts for Selecting Text

Extend Selection	Keyboard Shortcut
Entire document	Ctrl+A
To beginning of document	Ctrl+Shift+Home
To end of document	Ctrl+Shift+End
To top of window	Ctrl+Shift+Page Up
To bottom of window	Ctrl+Shift+Page Down
Down one page	Shift+Page Down
Up one page	Shift+Page Up
Down one paragraph	Ctrl+Shift+down arrow
Up one paragraph	Ctrl+Shift+up arrow
Current sentence	F8, F8, F8
Up one line	Shift+up arrow
Down one line	Shift+down arrow
To beginning of line	Shift+Home
To end of line	Shift+End
Left one word	Ctrl+Shift+left arrow
Right one word	Ctrl+Shift+right arrow
Current word	F8, F8
Left one character	Shift+left arrow
Right one character	Shift+right arrow

Using the Mouse to Quickly Select Text in the Document

Text Selection	Mouse Action
Selects the word	Double-click a word
Selects text block	Click and drag
	or
	Click at beginning of text, and then hold down the Shift key and click at the end of text block
Selects line	Click in selection bar next to line
Selects multiple lines	Click in selection bar and drag down through multiple lines
Selects the sentence	Hold Ctrl and click a sentence
Selects paragraph	Double-click in selection bar next to paragraph
	or
	Triple-click in the paragraph
Selects entire document	Hold down Ctrl and click in selection bar

Opening a Word Document

Opening an existing document is a straightforward process. You will find that the Open dialog box shares many of the attributes that you saw in the Save As dialog box.

To open an existing Word file, follow these steps:

1. 
   
   Select the File menu, and then Open (or click the Open button on the Standard toolbar). The Open dialog box appears.
2. 
   
   By default, Word begins showing the files and folders in your My Documents folder. If the document you need is located elsewhere on your computer, click the Look In drop-down arrow to select the drive on which the file is located, and navigate to the folder containing the document you need.
3. 
   
   To open the file, click the file, and then click the Open button (you can also double-click the file). The file appears in a Word document window.

If you are working with text files or documents that have been saved in a format other than the Word document format (.doc), you must select the file type in the Files of Type drop-down box to see them.

Saving a Word Document

Whether you create your new document using the Blank Document template, a Word template, a document wizard, or from an existing document, at some point you will want to save the new document. Saving your work is one of the most important aspects of working with any software application. If you don't save your Word documents, you could lose them.

To save a document, follow these steps:

1. Click the Save button on the Word toolbar, or select the File menu and then Save. The first time you save your new document, the Save As dialog box appears.
2. Type a filename into the File Name box. If you want to save the file in a format other than a Word document (.doc), such as a text file (.txt), click the Save As Type drop-down arrow and select a different file type.
3. To save the file to a different location (the default location is My Documents), click the Save In drop-down arrow. After you select a particular drive, all the folders on that drive appear.
4. Double-click the desired folder in the Save In box to open that folder.
5. After you have specified a name and a location for your new document, select the Save button to save the file. Word then returns you to the document window.

As you edit and enhance your new document, you should make a habit of frequently saving any changes that you make. To save changes to a document that has already been saved under a filename, just click the Save button.

If you would like to keep a backup of a document (the version as it appeared the last time you saved it) each time you save changes to it, you need to set the backup option.

1. Click the Tools command on the toolbar, and then select Options.
2. In the Options dialog box, click the Save tab and then the Always Create Backup Copy check box. Click OK to return to the document.
3. Name your file and save it for the first time to an appropriate location such as My Documents or another folder on your computer or your network.

Now, when you use the Save command to save changes you've made to the document, a backup copy of the file (with the extension .wbk) is also saved. This backup copy is the previous version of the document before you made the changes. Each subsequent saving of the document replaces the backup file with the previous version of the document.

Occasionally, rather than using the backup option, you might want to save the current document under a new filename or drive location. You can do this using the Save As command. To save your document with a new filename, follow these steps:

1. Select File, Save As.
2. In the Save As dialog box, type the new filename into the File Name box (make sure that you are saving the document in the desired path).
3. Click Save. The file is saved under the new name.

First Activity (Font Chart)

LURAY II NATIONAL HIGH SCHOOL (NIGHT)
Luray II, Toledo City
Computer Education 1 (III– Priestley)
SY 2009 - 2010

Name:____________________________Date:_____________________Rating:_______

ACTIVITY NO. 1

Direction:

1. Type the letters and numbers below using MS Word.
2. Follow font specifications inside the parenthesis.
3. Use the underline font enhancement for all capital letters, bold for numbers,
and italic for small letters.
4. Save file as “Activity 1_fontchart.”
5. Send it as attached file to threepriestley09@yahoo.com and and type fontchart
in the subject field.

ABCDE (Times New Roman, size 10)
FGHIJ (Arial, size 14)

KLMNO (Impact, Size 12)
PQRST (Bookman Old Style, size 16)

UVWXYZ (Courier New, Size 18)

abcde (Century Schoolbook , size 14)
fghij (Arial Narrow, size 16)

klmno (Comic Sans Ms, size 18)
pqrst (Book Antiqua, size 20)

uvwxyz (Monotype Corsiva, Size 22)

12345 (Garamond, Size 21)
678910 (Tahoma, 23)